Now Hiring: Office Manager - EA to Executive
Maritime Union of Australia
North Fremantle, Perth WA
Office Management (Administration & Office Support)
Full time
$88,000 – $91,000 per year
The Western Australia Branch of the Maritime Union of Australia Division (MUA) of the Construction Forestry Maritime Mining and Energy Union (CFMMEU) are seeking an experienced, resourceful, and professional Office Manager with a strong work ethic to join our team, located in North Fremantle.
You will provide the technical and management oversight to a variety of administrative capabilities; supporting the WA Branch Secretary and Executive leadership team, you will be integral to the effectiveness and support of Branch activities, proactively managing the administrative team and day-to-day office priorities and commitments.
This is a fast-paced role. You will be challenged to bring your creative and organisational best.
What we offer
Generous leave entitlements under our Enterprise Agreement
Flexibility
Maximised superannuation
Income protection
A supportive work environment
About Your role
Providing functional Executive support to the WA Branch Secretary
Key support to 3 x WA Branch Senior Officials
Managing a team of 4 Admin Staff who provide support across the Branch, including to 5 Organisers and 3 Legal Officers
Develop and maintain efficient office administration systems and standards, with a strong focus on workplace efficiency, value add and continuous improvement
Booking extensive regional, domestic, and international travel and accommodation (including relevant visas as required) for WA Branch Officials and Organisers, as well as managing and coordinating large delegate group bookings to attend various conferences
Provide support for campaigns & projects
Organise and plan both small and large-scale Branch events, inclusive of AGM’s, training, conferences, May Day, and all other social events as required, including liaising with sponsors, and managing the event budgets.
About you
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At least 5 years of experience in a Manager / Executive Assistant role
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Highly organised with a pragmatic approach to problem solving
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High degree of integrity and discretion in dealing with confidential information
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Leadership level motivation and initiative with excellent attention to detail
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Effective time-manager with the ability to prioritise tasks and adapt to dynamic environment
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Ability to handle multiple tasks and duties simultaneously
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A team-focused mindset
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Excellent standard of verbal and written communication
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Creative flair for design ideas and social media content
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Advanced skills in Microsoft Office 365, specifically Word, Excel and Outlook
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A strong understanding and experience utilising Facebook and Meta Business Suite and graphic design software
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Demonstrate a commitment to social justice issues and union values, with an extreme passion for improving the industrial rights of workers
This is an exciting position in one of Australia's oldest, most effective, and influential trade unions that values collectivism; works closely with its partners across the labour movement; takes it social responsibilities seriously; and seeks to influence and shape the future.
How to apply for this job:
Applications including a cover letter and a resume in no more than 4 pages (excluding publications) by email to: The Recruitment Officer:
recruit@mua.org.au, using the subject line: Office Manager WA
Applications close: Monday 10 April 2023
